Attendees Steve Warner, Anne Brookes, Brian Woodward, Dave Wills,
Martin Slader, Mike Pezet and Will Beck
Steve as chairman welcomed all. He advised that following his all
members note issued prior to the meeting a number of responses had been
received ( circulated to the committee in advance of the meeting ) and these
would be referred to during the meeting.
- FINANCE REPORT
Martin as treasurer had already circulated the accounts covering
the years 2019, 2020 and 2021 year to date prior to the meeting. There were
only 2 items of expenditure to report for year 20/21 so far which was the
affiliation fee to Cycling UK ( £80 ) and a payment to retain our domain name /
website of circa £25. Our current income surplus stands at £630.02p. We
therefore remain in a healthy financial position.
- MEMBERSHIP UPDATE
Mike / Anne confirmed that there had only been 5 new members this
year which was understandably down from the 14 last year. Dave advised that the
system generated JOT form provides an accurate update on new joiners.
- RIDES CALENDAR STATUS
AND INTENTIONS FOR THE YEAR ( Road, MTB, easy Tuesday )
An in depth discussion took place as regards to what potentially could
be set up notwithstanding the current restrictions due to the COVID 19 crisis.
This took account of some members responses regarding re-establishing group
rides, use of an on line booking system, utilisation of the 2 Facebook sites,
creation of WhatsApp groups, introduction of a members contact system for the
road riders to utilise in organising their own informal group rides etc. as
they are able to do in the MTB group who use a members contact list that all
have to access to. A key element when considering any rides reintroduction must
be the safety of ride leaders and our members. Any new system agreed needs
consideration of the extent of any extra work it imposes on ride co- ordinators
and should not be over complex nor involve numerous communication exchanges as
can happen with WhatsApp groups for example.
Data protection requirements have to date resulted in no sharing
of KDCS members contact information. The MTB members list content including
contact details and sharing was agreed independently by members of this
subgroup. To introduce other systems will require a more detailed consideration
and may also be impacted by restrictions imposed on us by the nature of our web
site. It was agreed that a subgroup comprising of Anne, Will and Dave would
look further into the ride co-ordinating options.
AP 1 - Anne, Mike and Will to ‘ meet ‘, set some criteria /
parameters, consider the options and feedback to the committee with any
Whatever the outcome it was agreed that members seemed very happy
with what was on offer prior to lockdown and whatever systems are put in place
the aim / essence of our club is to put on regular social rides varied in
nature to suit all levels of cyclist. Even when small group riding is permitted
during the pandemic there should be a recognition that not all members and
leaders wish to expose themselves to health risks.
- SOCIAL ACTIVITY PROPOSALS
The member responses produced numerous suggestions which included
themed zoom meetings, news updates and exchanges, trips, events, virtual rides,
recipes, cycling stories etc. Those that have attended the weekly zoom meetings
being held to keep everyone in touch felt that they would like to see more
members dialling in and some felt they would also like to see MTB group members
more actively participating in the wider club activities. Mike Pezet advised
that he has experience of break out groups within his work related zoom
sessions allowing smaller groups to hold their own mini meetings. It was
recognised that large zoom sessions were not easy given that only one person
can speak at a time. It was therefore agreed that this could be trialled with a
potential experimental date of 2/2/21. Dave / Mike to discuss.
Dave as Social Secretary would welcome a sub committee to support
him with all of this this and we agreed that Dave should write out to the
membership to recruit some help.
AP2 - Dave Wills to write to the membership seeking assistance
with the formation of a social activities sub group.
- PLANNED TRIPS
Whilst all agreed that the MTB group had been successful
organising these in the past there had been no enthusiasm from the road rider
members to do something similar. Given the current lockdown restrictions no
further action is proposed.
- WEBSITE UPDATE
After some discussion it was agreed that members seem to be happy
with the existing set up and format. Subject to the subgroup outcome and any
subsequent need for on line ride booking amendments no further changes are
- DIRECTION OF THE CLUB
Steve asked the committee to consider whether there was a need to
appoint a media / publicity officer lead and / or a campaigning lead. After
discussion it was agreed that there appeared to be no push for us to do so and
as such there is no requirement to appoint such leads. Steve also advised that
Chris Rowley in his role as a Town Councillor has been invited on to the local
Kendal Cycling Infrastructure Group run by the County Council. He has agreed
with the council that representatives of KDCS can attend and as a result 2 of
our members ( Rod and Catherine ) have agreed to do so. The first meeting is
due to be held on the 1/2/21. Steve to discuss further with them to consider
what influence we can bring.
Steve was recently contacted by a reporter from the Gazette to
comment on the proposal to introduce a 20mph speed limit in and around Kendal
but despite many points being offered the subsequent article omitted almost all
of the comments which was extremely frustrating and disappointing. All we can
do is to continue to press our case for safe cycling and an effective access
provision including decent and well set out cycle paths.
- COMMITTEE POSITIONS TO
Given that there have been no offers from KDCS members to
volunteer for committee places Steve asked the existing group if they were
happy to remain in post. All were unanimous in agreeing to this. There were
many positive comments from those members who had responded to Steve’s recent
note and it is clear that all members of the committee are appreciated for what
they do to support the continuation of our long standing club.
Current posts are therefore confirmed as: -
Chairman - Steve Warner
Rides co-ordinator / news - Anne Brookes
Treasurer - Martin Slader
Social Secretary - Dave Wills
MTB subgroup co-ordinators- Will Beck / Steve Warner
Road section membership co-ordinators- Mike Pezet, Anne Brookes
Web access and assistants - Dave Wills, Anne Brookes, Brian
Woodward, Neil Hazlehurst, Andy Gillham
Easy Tuesday rides co-ordinator- Simon Rose
There was no further business to discuss. Steve therefore brought
the meeting to a close by thanking all the committee for all they had done and
for the support given to him as Chair. Despite this being a very difficult year
because of the pandemic our willingness to communicate with our members through
the website, by e-mail, Facebook and of course Dave’s very successful weekly
zoom sessions has kept the membership both informed and we hope in good spirits
with optimism for the future.
Steve Warner - Chairman KDCS