With The Lake District and The Yorkshire Dales on our doorstep - KDCS offers an exciting selection of cycle rides throughout the local area and beyond. There are social gatherings including slide shows, talks and supper evenings and members are kept up to date with cycling news and issues through this web site, emails and our Facebook pages. KDCS are an affiliated group of Cycling UK.
Minutes of the KDCS Committee meeting held 23/1/19
Attendees - Steve Warner, Anne Brooks, Martin Slader, Brian Woodward, Dave Wills, Mike Pezet.
As Chairman Steve welcomed all to the meeting and thanked everyone for making it a very successful year for KDCS. He appreciates the amount of work put in to provide members with a great range of regular rides and social events. The Christmas meal was initially oversubscribed demonstrating the support we enjoy from our members and we have had high numbers out on our rides during 2018.
1. Finance Report and move to a modern on line account
Martin advised that we have £337.18p in our Skipton Account. This account can be accessed at Branch level only and requires any 2 of our 3 named signatories for withdrawals. A recent donation of £10 was made to a non passbook holder and the process to pay it in was a little long winded. Further expected expenditure for 2019 is a small sum of £23.98 to cover the KDCS domain name for the next 2 years plus the Cycling Uk ride leaders insurance of circa £75. It was agreed that we now need a more modern account that gives an on line facility. Following subsequent enquiries with the Skipton it was confirmed that there is the facility for members to pay monies into the account on line using the BACS method. There is however the need to provide the title KDCS, the branch account number, our account number and sort code. There is no facility for a reference name so members would need to e-mail a named committee member to advise of any payments made. All amounts will appear in the passbook once it is updated. Given that we have such an on line pay in facility there is no need to change our account.
2. Income generation
Given that we will be left with just over £200 in our account after this years costs it was agreed that we need to generate further capital. All stated that they were not in favour of charging a joining fee or collect annual subs but rather that we seek to raise the money through a voluntary appeal supplemented if necessary by requesting a small top up to next years Christmas meal cost. There was a debate around requesting donations at social events and whilst this is to be considered it was felt we needed the direct appeal as this would go out to all members not just those attending events. The introduction of an on line account would also assist in facilitating such payments.
3. Membership awareness
Mike advised that we had around 14 new members last year quite a few being MTB riders. Anne advised we have over 120 members in total. All agreed that we are a unique club that appeals to people not wanting to join the more competing type club such as KCC etc. Mike has an article shortly going into the widely circulated ‘in focus’ magazine and we agreed that there wasn’t a need to formally advertise wider.
4. Social Events
It was agreed that we should aim for 4 quarterly social events again this year but that we should also seek to introduce talks / slide shows appealing to members who would like share their experiences. A suitable venue at nil / low cost to be sought for this. Some members put on quirky rides last year
including a trip to a pizza venue and an Arnside Fireworks ride. These additional trips just add to the great ride experiences provided for members and it will be left to individual members to decide whether they want to put such events on.
5. Additional trips
The MTB Group have already met to plan a range of multi day trips but in addition there will be an all comers long weekend trip to North Yorkshire in June this year. Members who wish to organise any additional trips are welcome to do so.
6. Authorisation of content for the website,Facebook site and e- mails to members and layout of our web pagesFollowing last years changes in data protection we have already advised members that content and communications will be appropriate, relevant and kept to a minimum. The regular monthly newsletter issued by Anne provides relevant and up to date news as well as ride details. It will not include members contact numbers or e- mail addresses unless permission has been given. After discussion we agreed that some posts were more appropriate for the website rather than by e-mail to all members and that we need to ensure we are not contravening data protection principles on content sent to members.
In terms of layout it was noted that our front page (LHS) should be used for details of immediate and at times urgent information. These posts often go out of date quickly although several posts have been removed / archived recently resulting in the top post being quite out of date. Dave to look at layout options that could facilitate sale items / archive / delete options.
The issue of ride reports was raised. Bill Jackson recently produced a good article covering a ride organised in conjunction with a Kirkby Stephen based e- bike business. It was agreed that whilst ride reports are interesting they should be on a voluntary basis only. Dave will look at a location for such
reports whilst reviewing layout options.
Some of the news could have their own dedicated pages with links from the front page. We may perhaps need to write to members if we make changes to offer direction on where to find items include recipes, bike shops, mechanical services etc.
7. Any other business
There being no other business the meeting was brought to a close.
Chairman of KDCS
The inaugural meeting of the KDCS Committee met on the 29/1/18 and this note is to give you a brief outline of the key actions we agreed to progress.
1. We will seek to recruit more volunteer ride leaders to relieve the burden on the small group currently undertaking this role. We recognised that the role comes with responsibility and practical support and partnering will be offered to those new to the role. The Chairman will write directly to all KDCS members and Anne Brooks will continue to recruit via social events and ride compilation.
2. Income generation - we have limited capital funds and still have to meet the costs of the website, Cycling UK affiliation and ride leader insurance. It is not the intention to charge a joining fee but rather obtain small additional funds through donation via events, raffles etc.
3. Social events - it was agreed that we will organise 4 social events per year based on the seasons and these might include ride events, treasure hunts, meal outings, slide shows. Edward and Romola have agreed to hold one such event at Sprint Mill in Burneside
4. Membership generation - Mike Pezet will shortly take over the membership secretary role. We currently have around 120 active members including those who are in the mountain bike group. There are a large number of inactive members. Our aim is to recruit more members and we will be writing out to those lapsed members to see if they want to go back on the mailing list. Additionally we will be seeking to advertise our rides via the Westmorland Gazette and Lakeland Radio.
5. Website reorganisation - The content of the site will be reviewed, historical or irrelevant posts removed, a seamless joining process established and updates put on as required to inform members of news, changes, events etc. One example is this Chairman’s page creating a medium for Steve Warner to advise members on progress and key messages.
6. KDCS organised trips - not an easy task for those with the responsibility. There is an intention to organise a trip to the Rosedale area of Yorkshire in early June ( probably Friday - Monday ). There may be others but we elected not to run before we can walk given the progress we want in other areas. The mountain bike offshoot are organising a number of small scale events.
7. Partnership with Cycling UK ( formerly CTC ). - Steve Warner will take over the liaison role from Andrew Judson and we will continue with our affiliation and ride leaders insurance. There is the opportunity for KDCS members to join Cycling UK at a reduced rate using a unique code. Membership offers members individual cycle insurance as well as discounts, advice etc.
8. Bike workshops - several events have taken place in the past and we will look at this again. These may include riding skills, bike maintainance, GPS / Strava knowledge.
Some of this will take time but we are already on with progressing our agreed action points and we very much hope you will offer your support to the committee.
Hi all KDCS members
Please see code of conduct Feb 2018
As I start my second term as KDCS Chairman I thought I would just give you some background information on where we are at this time. First of all there have been a few personnel changes that are being phased in:
Chairman - Steve Warner
Membership Secretary - Mike Pezet
Social Secretary - Dave Wills
Rides co-ordinator and mailing list / news - Anne Brooks
MTB rides co-ordinator - Bill Jackson
Finance Manager - Martin Slader
Website manager - Dave Wills
Website access team - Dave Wills, Anne Brooks, Neil Hazlehurst, (Steve Warner, Brian Woodward)
As we look forward to 2018 we will be holding a committee meeting to discuss future direction, publicity, membership, finance and our aims and goals. Providing a wide range of rides will of course be fundamental and a priority. We hope that members will continue to support the club to ensure we are an active cycle group in Kendal for many more years to come. We also welcome any thoughts or suggestions that you might like to put forward. In particular we want members to volunteer to lead more rides this year to avoid too many ‘ meet at Kendal Leisure Centre to be decided on the day’ rides.
The Kendal Cycling Club is a fast developing group but we are not seeking to compete with them as we believe we are a unique club that caters for cyclists of all class and pace. The development of the ‘easy rides ‘ and MTB rides has been an added benefit for members. Joining the club has remained free for many years now to encourage membership. This has been possible because we hold a small residual fund that has allowed us to pay for the website costs and Cycling UK ( previously CTC ) ride leaders insurance etc. Our initial thought is that we will continue to offer free membership and propose generating any finance needs through social initiatives, raffles etc.
In the early years of the club we were actively involved in developing cycling in the Kendal area, campaigning for cycle paths and even funding bike racks. Whilst we will continue to encourage members to offer opinion and submissions on change proposals from the likes of Cycling UK, LDNP, SLDC etc. we won’t be appointing anyone to lead on campaigning specifically. Please remember that we run the club through enthusiastic volunteers and without them there would be no KDCS so your support is essential.
I would also like to thank those who have kept the group going through the years including those that have relinquished their roles. That of course includes all of you who have lead rides over the past year. Finally I look forward to joining you all at the KDCS Christmas meal.